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Everything you need to start your new business
We provide everything young entrepreneurs need to get their new business up and running, from a temporary mailing address to receive your incorporation documents, to assistance for tax registration and setting up your business bank account.
Frequently Asked Questions
Find an answer for the most common asked questions here. If you can't find your answer here, feel free to email us at info@smicorp.my.
SMI Corp is a registered and licensed company secretary in Malaysia that provides company registration with the SSM, company secretarial services and other corporate services to small businesses in Malaysia.
Yes, SMI Corp's company secretaries are licensed and compliant with the requirements set by the SSM. We help businesses to ease the process to register business themselves.
Registration through SMI Corp in just simple 3 steps:
Generally, it takes 3 - 5 working days to register your Sdn Bhd, subject to approval by the SSM.
No. SMI Corp is automatically be appointed as your company secretary when you choose to register your business with us.
Surely yes. Contact us at info@smicorp.my to switch your company secretarial services to us.
No. According to the regulations set by the SSM, registration of business (enterprise and partnership) and LLP require in-person visit to the SSM counter for all first-time registrations of businesses and LLP.
A company constitution malaysia (previously referred to as Article and Memorandum of Association) is a legal document recognised by the Companies Act 2016 . It generally specifies the rules governing the relationship and activities of the corporate, its shareholders and directors.
Company Constitution Malaysia is not mandatory. At the point of incorporation, shareholders may choose to adopt a constitution either on or after company registration. It is best to adopt when there are more then one (1) shareholders in the Company.
A constitution is a special form of contract as it binds the company, shareholders and directors who initially agreed to adopt a constitution and any future shareholders, unlike shareholders agreement which only binds those who are parties to it.
First of all, a constitution has similar effect as a contract between the company, shareholder, director and company secretary. The provision is to be complied or a decision may be voided. However, it usually does not create enforceable rights between the shareholders, directors and/or company secretary.
Usually the Companies Act 2016 will set out some rules governing the relationship between the company, its shareholders and directors. Company constitution may be adopted to exchange the provisions of the Companies Act 2016 that is applicable. If the Companies Act 2016 is silent on method to for decision making, the company constitution can be used to fill in the gap.
As an example, the Companies Act 2016 states that issuance of new shares requires ordinary resolution, which can be passed through majority vote. Shareholders may use Company Consitution to override this and state that issuance of new share must be decided with unanimous vote.
Business Types | Pros | Cons |
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Sole Proprietorship / Partnership |
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Private Limited (Sdn Bhd |
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Limited Liability Partnership (LLP) |
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Yes. New Companies Act 2016 w.e.f 31 January 2017, the process for Company Registration Malaysia can be done online at RM1,060.00 by using only one (1) persons name.
The fee charged by Company Commission Malaysia (CCM Malaysia) involved are as follows:
**Note: CCM Malaysia reserves the right to reject your name reservation submission, which will require you to make another name reservation – each name reservation will cost you RM50.
Yes, a company secretary is still needed for the following reasons:
Pursuant to Section 139A of Companies Act 1965, it is compulsory for every company to maintain a qualified Company Secretary who is also a member of a professional body prescribed by the Ministry of Domestic Trade, Cooperative and Consumerism.
The Prescribed Bodies are the bodies that have been prescribed by the Minister through notification published in the gazette under section 139A(a), Companies Act 1965. For the time being the prescribed bodies that have been given such prescribed status are as follow:
Role and Duties
The Company Secretary (abbreviation Co-Sec) is an Officer of the company and advisor to the Board.
Compliance with Statutory Requirements and Advisory
The Company Secretary should take time to ensure the company remains compliant with legislation outlined in Companies Act 1965 at all times. Including acting as the official liaison party for your company to communicate, preparation and submission of Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM).
Preparation of Boards and Members’ Resolutions and attending meetings
Updating the Company’s Statutory Books and maintaining paperwork
Any changes to the structure of the company need to be recorded in the company’s statutory registers, for example, the Register of Directors and Register of Members. The Company Secretary is responsible for the security and accuracy of important company documents, which include the certificate of incorporation, share certificates, meeting minutes, memorandum and article of associations and other important ones.
Secretarial matters of non-routine nature will be chargeable on a per request basis and all out of pockets expenses such as:
Secretarial services doesn’t comprise of filing and corresponding but also the compliance of statutory and legal issues which form the foundation of any company.
Company secretaries perform the function of bridging the gap between the administrative and geographical inadequacies in a formation of the company as every state or a country have their own drafted plethora of rules and regulations.
Corporate secretarial service stands as a supporting structure to the company’s compliance needs regardless of nature of the company as the company secretary is adept in handling all types of company.
After the company is incorporated, the directors are to hold the first board meeting to approve the following:
The company secretary is usually responsible for establishing and maintaining the company’s records. Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act, is adhered to on a timely basis:
You do not need a Company Secretary for a Malaysia Branch Office. However, it is highly recommended to have one as he/she can help you to stay in compliance with statutory regulations.
SMI Corp provides the following services, but not limited to these services, to assist our clients in their business needs:
Discuss with us on your concern, we will try our best to provide you the best outcome.
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Whether you want to work with us or are interested in learning more about what we do, we’d love to hear from you. You can reach us at our offices below.
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